The board portal is a vital instrument in the governance of an company. Boards, committees and executive leadership teams utilize it to improve the workflow of meetings. They can collaborate in confidence, due to the security features and be aligned on strategic decisions. It also reduces costs and time spent on physical board materials. The many companies that provide solutions can make it challenging for organizations to select the right software. An effective method to narrow down your options is by conducting an evaluation of the software used by boards. This includes evaluating the security level, the desired tools for managing boards and service/support.
Make a decision about your needs
To begin the process to begin, you must decide what is most important for your board portal. This includes taking a look at the number of board members as well as the type of information you will be sharing. From there, identify the features that are required to meet the needs of your board (e.g. secure messaging, D&O questionnaire help, around-the-clock client support). The information you’ve gathered can be used in evaluating the board portals available and select the one that is best suited to your business’s needs.
Examining the Security Level of Your Board Portal
Board meetings must be held with a high degree of security because they are discussing confidential and sensitive documents. To ensure that your website is as safe as it can be, look for a system that has encrypted confidential files to protect against data theft and hacks. Additionally, a site that has an audit trail that allows you to trace who has opened and edited documents.
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